Comprehensive analysis and application skills of the four view modes of WPS Presentation
As a powerful presentation tool, WPS Presentation not only supports common slideshow creation and playback functions, but also provides users with a variety of view modes to help them efficiently complete tasks in different work scenarios. Properly switching and utilizing these views not only makes the editing process smoother, but also improves efficiency in typesetting, reviewing, and presentation preparation.
The value and function of view mode
The presentation creation process isn’t a single, linear process; it involves multiple steps, including content creation, structural adjustments, presentation preparation, and final preview. Relying solely on a single editing interface can easily lead to inefficiencies and chaotic layouts. WPS官网下载 Presentation offers four modes: Normal View, Slide Sorter View, Notes Page View, and Reading View , allowing users to switch freely based on their needs, maximizing their advantages at each stage of the work.
These modes include basic operations for content editing as well as auxiliary functions for overall adjustments and presentation preparation. Understanding their differences and usage is an important step in improving your slideshow production skills.
Normal View: The Heart of Content Creation
Normal View is the most frequently used mode and the default interface for most users when using WPS Presentation. It consists of three main areas: the thumbnail bar, the slide editing area, and the notes area . This layout allows you to intuitively view the overall structure of your slides while focusing on editing individual pages.
Core Features
- Thumbnail bar : Displays small images of all slides for quick positioning.
- Slide editing area : the main area used to insert text, pictures, shapes and multimedia elements.
- Notes area : Located at the bottom, you can add speech tips or explanatory content.
Applicable Scenarios
- Write text content and adjust the layout style.
- Insert and format charts, tables, or images.
- Add animation effects or transitions.
Usage Tips
- Use the thumbnail bar to drag and drop to sort : Although it is recommended to adjust the order in the slide sorter view, the order of slides can also be quickly changed in the normal view.
- Write speech tips in the notes area : gradually add them during the production process to avoid omissions later.
- Shortcut keys improve efficiency : such as Ctrl+D to copy a slide and Ctrl+M to create a new slide, which can speed up operations.
The normal view is equivalent to the “main battlefield” of slide production, and almost all core content needs to be completed here.
Slide Sorter View: The Best Assistant for Structural Adjustment
As a presentation grows in number of slides, viewing them with just a thumbnail bar becomes unintuitive. This is where Slide Sorter View comes in. It displays all slides in a matrix of thumbnails, making it easy to quickly navigate the overall structure.
Core Features
- Global preview : View multiple slides simultaneously on one screen.
- Drag to adjust the order : Easily change the order of slides.
- Animation settings and transitions : Quickly apply or modify animations for multiple slides.
Applicable Scenarios
- Structuring the presentation to ensure smooth logic.
- Adjust the order of the content, for example, putting the background introduction earlier and the summary at the end.
- Modify transition effects on a large scale, such as applying a Fade In or Push In uniformly.
Usage Tips
- Batch operation : Press and hold the Ctrl or Shift key to select multiple slides to delete, copy, or add transition effects at once.
- Quickly compare content : It is easier to spot duplicate content or logical inconsistencies when browsing the whole content.
- Make an outline presentation : Consider the content outline when adjusting the order to ensure a reasonable hierarchy.
The slideshow view is equivalent to the “bird’s eye view” in project management, helping users grasp the logical framework of the presentation from a global perspective.
Notes Page View: A Powerful Assistant for Speech Preparation
Many users add explanation notes when creating slides, but the note area is small in the normal view, making it difficult to read and edit. Notes Page View is designed specifically for this purpose, separating the slide content and notes for a clearer layout.
Core Features
- It consists of two parts : the slide image on the top and the note text area on the bottom.
- Clear layout : The note text can be fully displayed, avoiding the cramped appearance in normal views.
- Print-friendly : You can directly generate a printout of the notes page, which is convenient for speakers to carry with them.
Applicable Scenarios
- Write a detailed speech and use it with slides.
- Modify or check the notes to ensure that the information is complete.
- Prepare a speech manuscript for easy reference in formal occasions.
Usage Tips
- Use your notes as a teleprompter : During a presentation, a notes page can be an effective way to prevent you from forgetting key points.
- With the printing function : export the speech and use it together with the slides to improve the fluency of the speech.
- Reasonable paragraphing : Avoid too much text in the notes area; writing in paragraphs is more conducive to reading.
The value of the notes page view lies in that it is not only an editing tool for the creator, but also a behind-the-scenes support for the speaker.
Reading View: Ideal for Previewing and Reviewing
After the slideshow is complete, previewing the effect becomes the last critical step. Reading View provides an experience close to presentation playback, but different from full-screen projection, it displays the slideshow in the size of the WPS软件下载 window, which is suitable for quick inspection.
Core Features
- Windowed presentation : Unlike full-screen presentations, you can switch to other applications while viewing the slides.
- Restore playback effect : animation and transition effects will be presented for easy testing.
- Flexible operation : You can exit and continue editing at any time.
Applicable Scenarios
- Check that the animation sequence and effects are as expected.
- Quickly demonstrate to colleagues or clients without the inconvenience of switching to full screen.
- Adjust the playback rhythm and estimate the length of the speech.
Usage Tips
- Check page by page : Pay special attention to the order in which the animations appear to avoid information clutter.
- Simulated speech : Practice giving a speech in reading view, which is closer to real scenes.
- Combined with speech timing : Use the built-in timing function of WPS to control the rhythm of your speech.
Reading view is not only a preview tool, but also a rehearsal stage before actual combat.
Efficient combination of four views
Using a single view alone may solve a specific problem, but truly efficient production often relies on flexible switching. Here are some practical combination techniques:
- Normal view + Slide sorter view : Switch to global view after editing content to check the logical order.
- Normal view + Notes page view : Create the content first, then add speech prompts to achieve the dual guarantee of “content + explanation”.
- Slide Sorter View + Reading View : Preview immediately after adjusting the order to ensure natural and smooth playback.
When used together properly, they can significantly shorten production time and improve presentation quality.
Master slideshow creation and presentation preparation
WPS Presentation offers four viewing modes, each with its own emphasis: Normal View focuses on content creation, Slide Sorter View emphasizes structural adjustment, Notes Page View helps with presentation preparation, and Reading View is for presentation previews. Mastering these modes and applying them flexibly will allow you to master slideshow creation and presentation preparation with ease.
From draft design to final presentation, every step is supported by corresponding views. True efficiency comes not only from mastering skills, but also from a deep understanding and proper use of tools. WPS Presentation’s multi-view system is a key embodiment of this efficient working method.
